Control, train, audit, improve — a management system instead of a folder tree
Every test procedure has a revision, an approval, a distribution list and a review date. Who may apply it is defined in the training matrix; anything off-track continues as a deviation with action and effectiveness check. The structure supports workflows under ISO/IEC 17025 and ISO 9001 — your lab gets certified, not the software.
14-day trial · EU-hosted
What quality management does
Document control and revisions
A register of every controlled document — test procedures, process and work instructions, forms — with number, revision, validity and a draft editor for the next version.
Approval, distribution, acknowledgement
Draft, review by a second person, approval with electronic signature, then distribution to the people affected. Every acknowledgement is recorded with a timestamp.
Review dates and overdue documents
Recurring review cycles per document; upcoming and overdue reviews appear as their own list and on the QM dashboard, not first during an audit.
Certificates and scope
Certificates, accreditation documents and scope files with their validity in one place — including a reminder before they expire.
Training, matrix and authorisations
Training plans per document or procedure, a person-by-topic matrix, granted authorisations with expiry tracking and safety briefings.
Internal and external audits
Audit programme and individual audits with scope, auditors, checklist and findings; each finding turns straight into a deviation or an action.
Deviations and complaints
Deviations, nonconforming work and customer complaints in the same workflow: record, act, assess, close — with attachments and comments.
Corrective actions with effectiveness
A dedicated area for corrective and preventive actions: root cause, owner, due date and a mandatory effectiveness check before closing.
Risks and opportunities
Risks with likelihood and impact in a matrix, mitigating actions and the re-assessment afterwards — visible instead of implicit.
Suppliers and service providers
Assessment of suppliers, calibration services and subcontractors with criteria, assessment date and approval status — the basis for purchasing and subcontracting.
Management review and quality objectives
Management review fed by audits, deviations, complaints and metrics; quality objectives with progress are attached directly.
Control → train → audit → improve
- 1
Control the document
Write the draft, have it reviewed, approve and distribute it — with revision, validity and review date.
- 2
Train and acknowledge
The people affected are trained, acknowledge the document and receive the matching authorisation.
- 3
Audit
An internal audit or day-to-day work reveals a gap; the finding is recorded as a deviation or complaint.
- 4
Improve and review
Implement the action, check its effectiveness, update the document or risk — results feed the management review.
Why LabNote.Light
- Document, training, authorisation and deviation share one record — no reconciling folder, spreadsheet and calendar
- Approvals run on the two-person principle with electronic signature and a hash-chained audit trail
- Confidentiality, impartiality, organisation and teams are visible areas, not an annex in the manual
- Department visibility keeps complaints and authorisations confidential
Frequently asked
Is LabNote.Light certified to ISO 17025?
No. The software itself is not certified; it supports the workflows and records your lab needs for ISO/IEC 17025 and ISO 9001.
What happens to old versions of a document?
Each approval creates a new revision. The previous version stays readable as locked history and is clearly marked as no longer valid in the register.
How do I prove everyone has read a document?
Through distribution: each assigned person acknowledges the document, the status is visible as a ratio (for example 7 of 7) and timestamped per person.
Does approval follow the two-person principle?
Yes. Authoring and approval are separate roles with their own electronic signature; a justified management override is logged.
Can external auditors take part?
Yes. External audits are managed as their own audit type; findings, actions and evidence run in the same workflow as internal audits.
Can documents be linked to methods and equipment?
Yes. Test procedures link to methods, equipment and training; revalidating a method flags the related procedure for review.
Security & Compliance
Built into every plan, not bolted on
GDPR, ALCOA+, and the hash-chain audit trail ship with every LabNote.Light plan — no add-ons, no surcharge, EU-hosted.
Try it with your own data.
14 days, every module switched on, no credit card, cancel anytime.