Sample management
Sample management for laboratory work
Register individual samples or batches, assign them to an order and place them in storage. Sample details show analyses, results, linked experiments and recorded handovers.
From sample intake to result review
- 01
Register
Select the customer and order, complete sample rows and confirm receipt.
- 02
Store
Print labels and assign a storage location or box slot.
- 03
Analyse
Assign analyses, plan runs and enter measured values per parameter.
- 04
Review
Verify results and check the report status in the order.
Sample details
Entered values are not yet reviewed results
Sample details distinguish entry from verification. They show parameter progress, results outside defined limits and the order’s report status.
- Analyses and results
- Assign methods and parameters, enter numeric or text results and check them against defined specification limits. Entered and verified values are counted separately.
- Experiments and documents
- Link samples used in journal entries. Sample details show associated experiments as well as the order’s documents and reports.
Storage and history
Assign a storage slot. Record what happens.
A sample has a current storage location and a history of recorded events. Aliquots are linked sub-samples with their own quantity and storage location.
Storage locations and boxes
Recorded sample events
The history shows documented handovers, movements and status changes. Unrecorded physical events are not detected automatically.
Capabilities
Capabilities at a glance
- Sample intake and orders
- Set the customer, order, receipt date and deadline. Enter sample name, customer sample number, type, quantity and methods per row; use templates and paste rows from a spreadsheet.
- Status and assignment
- Search and filter samples by status, assign people and check deadlines in the intake list. Sample statuses cover receipt, storage, analysis, reporting and disposal.
- Analyses and results
- Assign methods and parameters, enter numeric or text results and check them against defined specification limits. Entered and verified values are counted separately.
- Storage locations and boxes
- Organise storage locations within rooms and compartments. Boxes show occupied and free slots with coordinates; samples can be placed and relocated.
- Aliquots
- Create sub-portions with a count, quantity and purpose. Aliquots remain linked to their parent sample and have their own status and storage location.
- History and disposal
- Review handovers, storage movements and status changes in chronological order. Filter by event type, export handover and movement data as CSV and document disposal.
- QR labels
- Print sample labels individually or in batches. The browser scanner opens the sample record and offers status-change and relocation actions.
- Customer portal
- Customers with portal access can pre-register samples, follow their orders, download available reports and send messages to the laboratory.
- Experiments and documents
- Link samples used in journal entries. Sample details show associated experiments as well as the order’s documents and reports.
- Cell banks
- Maintain master and working cell banks with passages and vials. Filter associated samples by cell bank in the sample list.
Common questions
How do I bring in samples from Excel?
Copy spreadsheet rows and paste them into the sample intake table. Review the pasted fields before registering. A sample file-import wizard with configurable column mapping is not currently available.
Can I record sub-portions of a sample?
Yes. In the Aliquots tab, set the count, quantity per aliquot, purpose and storage location. Each aliquot is a separate record linked to its parent sample.
What does the sample history show?
Recorded handovers, storage movements and status changes with timestamps and any saved notes or reasons. Filter the view by event type. It documents recorded events, not unregistered physical movements.
Do I need a separate QR scanner?
No. The scanner uses the browser camera, including on a phone. Camera permission and a supported browser are required. Labels can be printed from the application.
What can customers see in the portal?
Enabled contacts see their customer account’s orders, available reports and messages. They can also pre-register samples. The laboratory reviews these pre-registrations and brings them into sample intake.