Equipment & calibration
Equipment status and records in one place
Devices, systems, and components are maintained with location, responsibility, and due dates. Maintenance, calibration, qualification, and faults remain attached to the relevant equipment record.
- See status, location, and responsibility
- Keep evidence on the equipment record
Equipment process
From master data to the next due date
- 01
Register equipment
Create or import a device, system, or component with its identifier, manufacturer, and location.
- 02
Assign responsibility
Assign the responsible person, department, and internal and external maintenance intervals.
- 03
Record evidence
Document maintenance, calibration, and IQ/OQ/PQ with result, attachments, and signature.
- 04
Review due dates and faults
Filter due work, process tickets, and assess rule-based findings.
Equipment record
One record for the device and its history
Master data, components, documents, and due dates are accessible from the equipment record. Maintenance, calibration, and qualification remain separate records.
Calibration & qualification
Document due date, result, and evidence together
Calibration records carry traceability, measurement uncertainty, certificate, and signature. IQ, OQ, PQ, and requalification remain reviewable as separate entries.
At the instrument
Scan, check status, report an issue
The QR code opens a compact view for the bench. A scheduled rule-based check supplements reported faults with findings that are then assessed and closed.
Capabilities
Technical scope
LabNote.Light maintains the information and evidence. Maintenance, release, and usage decisions remain with authorised laboratory personnel.
- Equipment register
- Devices, systems, and components with status, room, department, responsibility, and configurable additional fields.
- CSV import and export
- Import devices, systems, and assigned components from CSV and export filtered lists.
- Equipment record
- Master data, documents, components, lifecycle, usage, measurements, methods, QC results, and references per device.
- Maintenance
- Internal and external cycles, scheduled and unscheduled work, result, cost, downtime, attachments, and follow-up date.
- Calibration
- Calibration date, result, due date, traceability, measurement uncertainty, correction, certificate, attachments, and signature.
- IQ/OQ/PQ
- Installation, operational, performance, and requalification records with date, result, protocol, and signature.
- QR access at the instrument
- Open the equipment record on a phone, see status and maintenance notices, record usage, or report an issue.
- Tickets
- Record faults with status and attachments. Unscheduled or critical maintenance can automatically create a ticket.
- Rule-based findings
- The scheduled background check flags clusters, long downtime, and overdue work for documented assessment.
- Cost and downtime
- Combine purchase, service-contract, and recorded maintenance costs; analyse downtime hours separately.
Common questions
Which equipment types can be managed?
The register distinguishes individual devices, complete systems, and components. Components remain assigned to their parent device and have their own status and history.
What does a calibration record contain?
Alongside the date, result, and next due date, the record can contain the calibration laboratory, traceability reference, measurement uncertainty, correction factor, certificate, attachments, and signature.
Are IQ, OQ, and PQ recorded separately?
Yes. IQ, OQ, PQ, and requalification are separate records with a date, result, performer, protocol, and signature.
What can users do after scanning a QR code?
The mobile view shows the device and maintenance status. Authorised users can check in and out, record a purpose, report an issue, or open the full record.
How are findings detected?
A scheduled rule-based check evaluates equipment and maintenance data. Matches are created as open findings, then acknowledged, assessed, and closed by a person.
Can existing equipment lists be imported?
Yes. CSV import handles devices, systems, and components. Export includes location, responsibility, parent equipment, next maintenance, and status, among other fields.