Lab safety / SDS
Review safety data sheets. Keep related documents current.
Upload the PDF, review extracted data, and use it for risk assessments. Released operating instructions are assigned to staff; pending acknowledgements and reviews remain visible. Professional judgement remains with your responsible staff.
- Review extracted data before applying it
- Link SDS, risk assessment, and operating instruction
Workflow
From PDF to acknowledged operating instruction
- 01
Upload SDS
Record the PDF with product, supplier, language, and revision date.
- 02
Review data
Compare extracted data with the document and apply selected values.
- 03
Approve assessment
Complete and sign the risk assessment, then assign it to a second person for review.
- 04
Track acknowledgement
Release the operating instruction, assign staff, and track pending confirmations.
SDS extraction
Review the PDF and suggestions side by side
The PDF can be parsed optionally. H and P statements, pictograms, PPE guidance, and technical data are shown as suggestions and applied only after review.
Extraction is optional. When AI features are disabled, safety data sheets can still be entered manually.
Review and approval
One document workflow with clear responsibilities
Reviewed SDS data feeds into the risk assessment. After the author signs, a second person reviews and approves the document.
Operating instruction
Release and assign to staff
Operating instructions include workplace, version, and approval status. Assigned staff acknowledge them; pending confirmations remain visible in a dedicated view.
Revision
Review affected documents again
A new SDS revision marks linked risk assessments and operating instructions for review. The responsible person decides which changes are required.
Capabilities
A documented workflow for safety information
- SDS overview and search
- Find safety data sheets by product, supplier, language, and status. Missing, expiring, and pending documents have separate views.
- Controlled extraction
- The PDF can be parsed optionally. H and P statements, pictograms, PPE guidance, and technical data are shown as suggestions and applied only after review.
- Risk assessment from SDS data
- Reviewed SDS data can pre-fill a risk assessment. The activity, protective measures, responsible staff, and review date are completed in the document.
- Review by a second person
- The author signs the draft and assigns it for review. A second person approves it; status and version remain visible on the document.
- Operating instruction and acknowledgement
- Operating instructions include workplace, version, and approval status. Assigned staff acknowledge them; pending confirmations remain visible in a dedicated view.
- Review after a new SDS revision
- A new SDS revision marks linked risk assessments and operating instructions for review. The responsible person decides which changes are required.
- Document versions
- The SDS, risk assessment, and operating instruction show their revision or version. Superseded versions remain assigned in the history.
- PDF view and output
- The stored safety data sheet can be opened from the record. Operating instructions can be reviewed and exported in a PDF view.
Common questions
Does this replace a safety officer?
No. LabNote.Light structures and documents the work; the professional judgement stays with your responsible staff.
How are safety data sheets parsed?
When optional extraction is enabled, H and P statements, pictograms, PPE guidance, and technical data are suggested. You compare the data with the PDF and decide what to apply. Low-confidence regulated data is not applied without explicit confirmation.
What happens when a new data sheet version arrives?
The new revision is noted on the substance and every affected risk assessment and operating instruction appears as due for review until it is confirmed or revised.
How do I prove the instruction took place?
Through the acknowledgement: each assigned person confirms the operating instruction with a timestamp; open acknowledgements stay visible as a list.